Job Description

    2023-24 SY - Executive Director- Facilities/ Planning JobID: 19054
  • Position Type:
    Administration/Administrator For

  • Date Posted:

  • Location:
    District Wide - Glendale, AZ

  • Date Available:
    July 2023

  • Closing Date:

  •   Additional Information:
    Position Title: Executive Director – Facilities / Planning
    Department: Facilities Planning, Construction and Maintenance
    Supervisor: Chief Technology & Operations Officer
    Term of Employment: 12 months
    Salary Classification: Administrative Salary Schedule

    Purpose Statement
    The job of EXECUTIVE DIRECTOR-FACILITIES/PLANNING is done for the purpose/s of providing support to the instructional program with specific responsibilities for directing maintenance, custodial, and grounds services; providing information and serving as a resource to others; achieving defined objectives by planning, evaluating, developing, implementing and maintaining services in compliance with established guidelines; and serving as a member of the leadership team.


    Essential Functions
    • Collaborates with internal and external personnel (e.g. district personnel, vendors, public agencies, community members, etc.) for the purpose of implementing and maintaining services and/or programs.
    • Compiles data from a wide variety of sources (e.g. staff, public agencies, government reports, etc.) for the purpose of developing and/or evaluating programs, ensuring compliance with organization policies and procedures, and/or monitoring program components.
    • Directs department operations, maintenance of services, and implementation of new programs and/or processes for the purpose of providing services within established timeframes and in compliance with related requirements.
    • Facilitates meetings and workshops, etc. for the purpose of identifying issues, developing recommendations, supporting other staff, and serving as a District representative.
    • Identifies program needs for the purpose of providing recommendations of expenditures for equipment and supplies that will enhance the assigned program.
    • Implements assigned programs and/or projects (e.g. inventory control, maintenance, safety standards/procedures, budgets, etc.) for the purpose of conforming to district and state guidelines and/or procedures.
    • Inspects new construction, repair work, projects, equipment, work orders, daily maintenance and supplies, etc. for the purpose of ensuring that jobs are completed efficiently; specifications are within regulatory requirements; and approving inspection reports and payment requests.
    • Maintains a variety of manual and electronic files and/or records for the purpose of documenting activities, providing reliable information, and/or complying with regulatory requirements and established guidelines.
    • Manages a wide variety of programs for the purpose of ensuring district compliance with established guidelines.
    • Monitors and implements federal, state, and Governing Board policies for the purpose of ensuring district objectives are achieved, and compliance to district and state guidelines and/or procedures. Monitors budget allocations, expenditures, fund balances, and related financial activities for the purpose of ensuring allocations are accurate, revenues are recorded, expenses are within budget limits, and/or fiscal practices are followed.
    • Participates in a variety of meetings (e.g. workshops, inter- and intra-district committees, community and public agencies, seminars, conferences, etc.) for the purpose of conveying and gathering information regarding a wide variety of subjects required to carry out administrative responsibilities.
    • Performs personnel administrative functions (e.g. hiring, counseling, training, supervising, evaluating, providing professional development opportunities, etc.) for the purpose of maintaining necessary staffing, enhancing productivity of staff, and ensuring necessary department/program outcomes are achieved.
    • Prepares a wide variety of often complex materials (e.g. plans, budgets, grants, funding requests, reports, analyses, recommendations, procedures, etc.) for the purpose of documenting activities and issues, meeting compliance requirements, providing audit references, making presentations, and/or providing supporting materials for requested actions.
    • Presents information on a variety of topics related to administrative responsibilities (e.g. financial information, overviews of programs/services, policies and procedures, etc.) for the purpose of providing information, gaining feedback, training others, implementing actions, and/or ensuring adherence to established internal controls.
    • Researches a variety of topics (e.g. new products, laws, regulations, etc.) for the purpose of recommending purchases and contracts and maintaining district wide services.
    • Responds to issues from a variety of internal and external sources (e.g. issues involving staff, conflicts in policies and regulations, community concerns, parental requests that may result in some negative impact and/or liability if not appropriately addressed, etc.) for the purpose of identifying relevant issues and recommending or implementing a plan of action that will efficiently resolve the issue.

    Marginal Functions
    • Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

    Job Requirements: Minimum Qualifications

    Skills, Knowledge and Abilities

    SKILLS are required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including utilizing pertinent software applications; planning and managing projects and programs; overseeing program financial activities; developing effective working relationships; preparing and maintaining accurate records; and administering personnel policies and procedures.
    KNOWLEDGE is required to perform algebra and/or geometry; review and interpret highly technical information, write technical materials, and/or speak persuasively to implement desired actions; and analyze situations to define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: pertinent laws, codes, policies, and/or regulations; personnel processes; and standard business practices.

    ABILITY is required to schedule a number of activities, meetings, and/or events; gather, collate, and/or classify data; and consider a number of factors when using equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using a variety of standardized methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with a variety of data; and utilize a variety of job-related equipment. Independent problem solving is required to analyze issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: establishing and maintaining effective working relationships; meeting deadlines and schedules; setting priorities; working with multiple projects, frequent interruptions, and changing work priorities; working with detailed information/data and maintaining accurate records; maintaining confidentiality; and facilitating communication between persons with frequently divergent positions.


    Responsibilities include: working independently under broad organizational guidelines to achieve unit objectives; managing multiple departments; supervising the use of funds. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to impact the organization’s services.

    Work Environment

    The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 50% sitting, 25% walking, and 25% standing. The job is performed under minimal temperature variations and under conditions with some exposure to risk of injury and/or illness. Experience: Education (Minimum): Equivalency: Job related experience within a specialized field is required. Bachelors degree in job-related area.


    Must be able to pass a fingerprint and background clearance check.
    Must be able to obtain and maintain an Arizona driver’s license, and have a good driving record.
    Must have excellent oral and written communication skills.
    Must be able to bend, crawl, climb and work within small spaces
    May be required to lift and carry heavy, bulky supplies and materials weighing up to 50 pounds.
    May be required to work outside normal working hours.
    May be required to travel to perform work functions.


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