Job Description

  • Position Type:
    District Support/Manager

  • Date Posted:

  • Location:
    District Administration Center - Glendale, AZ

  • Closing Date:

  •   Additional Information:

    Position Title: Budget Analyst
    Department: Business Services
    Supervisor: Chief Financial Officer
    Term of Employment: Annual (July 1 through June 30)
    Salary Classification: Classified Exempt 11

    Job Summary: The person in this role will prepare and maintain data related to the district’s budget development process and budget maintenance to include student membership, budget calculations, detailed budget monitoring and analysis. This position will also work closely with grant managers and district staff to evaluate budgets and expenditures as part of the month-end and year-end close process including encumbrance period analysis and Annual Financial Report preparation and related compliance reporting.
    The incumbent will perform simple and complex analysis using financial, accounting and other related data. This individual will utilize the results of analysis to prepare standard and ad-hoc management reporting, develop proposed solutions to business problems, and communicate with staff to gather information and research issues necessary to accomplish daily tasks.

    Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include, but are not limited to, the following tasks, duties, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks that will be performed by employees in this class.

    ESSENTIAL DUTIES AND RESPONSIBILITIES generally include the following. Other duties may be assigned:

    • Assist in the development and preparation of the district’s budgets, ADM calculations and Annual Financial Reports.
    • Analyze employee position control to ensure that all positions are budgeted.
    • Reconcile the district’s accounting system budget with current ADE budget reports.
    • Support school sites and departments regarding budget allocations and expenditures.
    • Assist in funding level monitoring including Maintenance & Operations, Override, Bond, District Additional Assistance, School Facilities Board, Results Based Funding, Instructional Improvement and Classroom Site Fund.
    • Prepare financial reports and analysis for Governing Board meetings, committees and related stakeholder needs.
    • Assist in the development of internal report templates using database management software for use by site/department personnel.
    • Report on quality metrics and utilize information to analyze variances from goals and objectives. Initiate appropriate corrective action and/or preventive action. Prepare reports to support timely and accurate decisions about process improvement
    • Participate in the annual budget and compensation process including generating projections and attending related meetings.
    • Maintains knowledge of the Arizona Uniform System of Financial Records and relevant Generally Accepted Accounting Principles.
    • Prepare and transmit correspondence, reports, and spreadsheets to Federal, State, County, City agencies.
    • Assist in special projects as assigned.
    • Support the management of Infinite Visions user role, access and internal controls.
    • Performs other duties as assigned or required.
    • Knowledge of various budgeting techniques such as performance based budgeting, incremental budgeting, multi-year budgeting and zero-based budgeting.
    • Knowledge of applicable Federal, state, county and city statutes, rules, policies and procedures.
    • Knowledge of applicable Peoria Unified School District and departmental policies and procedures.
    • Proficiency in the use of computerized accounting systems and Microsoft Office software applications including Excel.
    • Experience with Infinite Visions financial software preferred.
    • Excellent organizational skills, strong analytical and problem-solving skills, and effective communication skills.
    • Skill in establishing and maintaining effective working relations with co-workers, vendors, students, parents, the general public and others having business with the school district.
    • Skill in operating a personal computer utilizing a variety of software applications including Excel.

    MINIMUM QUALIFICATIONS: Bachelor’s degree in Business, Accounting, Finance or a related field preferred AND 3 years budget development/analysis experience in a government or school district environment, OR any equivalent combination of experience and education from which comparable knowledge, skills and abilities have been achieved.

    • Must be able to pass a fingerprint and background clearance check.
    • Must be able to obtain and maintain an Arizona driver’s license.
    • May be required to lift and carry heavy, bulky supplies and materials weighing up to 20 pounds.
    • May be required to work outside normal working hours.

    * May be required to travel to perform work functions.


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