Job Description

  • Position Type:
    District Support/Manager

  • Date Posted:
    10/27/2020

  • Location:
    District Administration Center - Glendale, AZ

  •   Additional Information:
    Position Title: Business Analyst/Project Manager

    Department: Budget & Finance

    Supervisor: Chief Financial Officer

    Term of Employment: 12 Month

    Salary Classification: Classified Exempt Grade 8

    Job Summary: Team member will provide business administration and project management support to the Chief Financial Officer on the development and management of effective business processes, administrative operations, project management and process improvement.
    Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include, but are not limited to, the following tasks, duties, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents in this class.

    ESSENTIAL DUTIES AND RESPONSIBILITIES generally include the following. Other duties may be assigned:
    • Ensures the execution of projects throughout each phase. Sets objectives, delivers timely and objective feedback, assesses and diagnoses project-related problems affecting outcomes. Collaborates with staff for joint problem-solving, using data analysis tools, performance measurements, and decision-making processes.
    • Composes documents (e.g. correspondence, agendas, minutes, bulletins, reports, etc.) for the purpose of communicating information to school and District personnel, the public, state officials, etc.
    • Coordinates various activities (e.g. meetings, workshops, etc.) for the purpose of delivering services in conformance to established guidelines.
    • Monitors assigned activities and/or program components as it relates to school finance, District requirements, financial/budget procedures, component budgets, critical timelines, for the purpose of ensuring compliance with financial, legal and/or administrative requirements.
    • Prepares written materials (e.g. manuals, brochures, reports, etc.) for the purpose of conveying and/or documenting information regarding District activities and/or procedures.
    • Manages on-line employee giving programs and developers assistance payments.
    • Processes requisitions/purchase orders for department vendor provided goods and services.
    • Coordinates with Maricopa County Elections on ballot initiatives and election timeline requirements.
    • Presents information on administrative procedures, services, regulations, etc., for the purpose of training and orienting other personnel.
    • Processes documents and materials (e.g. schedules, agendas, mail, etc.) for the purpose of disseminating information to appropriate parties.
    • Researches various information (e.g. current practices, policies, codes, etc.) for the purpose of providing information and/or direction as may be required.
    • Responds to inquiries of District personnel and external stakeholders for the purpose of providing information and/or direction as may be required
    • Serves as a liaison to committees and/or organizations for the purpose of conveying and/or gathering information required for District operations including the Citizen’s Advisory Committee and Budget Team.
    • Coordinates implementation of support components for program governance, project reviews, communications and staff training.
    • Processes expenditure reimbursements for Executive staff.
    • Prepares correspondence, memoranda and other documents within the scope of designated authority.
    • Participates in the development, review, updating and/or preparation of policies and procedures within the assigned area.
    • Prepares presentations and informational packets for Governing Board, in-services and committee meetings, training and conferences.
    • Coordinates a variety of annual or special projects, fiscal responsibilities and cost analyses for proposed projects.
    • Researches and responds to inquiries from staff, contract providers, parents, students and the community.
    • Maintains, updates, and creates files, records and databases for assigned program or department including managing the department’s webpage portal.
    • Processes and monitors a variety of confidential agreements, contracts, and applications.
    • Coordinates the overall operations of the assigned office; including the legal affairs of the District; design and implement office records and filing systems.
    • Obtain and provide information to staff and the public where judgment, knowledge and interpretation of policies and regulations, and District functions and programs are required; make decisions regarding procedural matters within the scope of responsibility.
    • Review and check documents for completeness, accuracy and conformance with applicable rules/regulations and procedural requirements.
    • Coordinate, schedule appointments, arrange meetings and make travel arrangements; oversee the master calendar as assigned; attend meetings as assigned; screen visitors and phone calls.
    • Performs other duties as assigned or required.


    KNOWLEDGE AND SKILLS:
    • Comprehensive knowledge of process improvement initiatives and techniques.
    • Project management skills/experience. Preferably in an educational environment.
    • Knowledge of applicable Federal and state statutes, rules, policies and procedures.
    • Knowledge of applicable Peoria Unified departmental policies and procedures.
    • Microsoft, Excel, PowerPoint, Word, and related products.
    • Ability to develop unique and innovative solutions to problems.
    • Independent thinking/self-initiative attitude: A critical thinker with the ability to focus on the things which matter most to achieving the desired outcome.
    • Skill in establishing and maintaining effective working relations with co-workers, vendors, students, parents, the general public and others having business with the school district.
    • Skill in operating a personal computer utilizing a variety of software applications.

    MINIMUM QUALIFICATIONS: A BA/BS in Business, Management Information Systems, Accounting, or related field. Experience with process improvement initiatives. Proficient with Microsoft Office suite software and three years of experience in a similar position. Demonstrated team leadership and coordination skills, including experience-driving change. Excellent communication skills (verbal, written and presentation). Experience managing projects and teams. Experience working in an educational or governmental business environment is highly desirable. Any equivalent combination of experience and education from which comparable knowledge, skills and abilities have been achieved may be acceptable. The chosen person must be results oriented with a demonstrated ability to produce specific, measurable results.

    OTHER REQUIREMENTS:
    • Must be able to pass a fingerprint and background clearance check.
    • Must be able to obtain and maintain an Arizona driver’s license.
    • Excellent personal relations and communication skills.
    • May be required to work outside normal working hours.




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