Job Description

  • Position Type:
    District Support/Clerk

  • Date Posted:
    4/16/2021

  • Location:
    District Administration Center - Glendale, AZ

  •   Additional Information:
    Position Title: Federal Programs Clerk

    Department: Federal Programs

    Supervisor: Federal Programs Director

    Term of Employment: 12 month position

    Salary Classification: 7

    Job Summary: Provides a variety of clerical and receptionist office support services.

    Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include, but are not limited to, the following tasks, duties, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents in this class.

    ESSENTIAL DUTIES AND RESPONSIBILITIES generally include the following. Other duties may be assigned:
    • Greets visitors, answers telephone, directs calls, takes messages and/or provides general information to callers and visitors
    • Receives, date stamps and distributes mail, packages, bulletins and flyers
    • Compiles, maintains, updates, monitors, tracks and researches a variety of files, records and databases
    • Inputs student Title I data into the district systems
    • Maintains supply inventory. Prepares requisitions to order supplies
    • Assists with preparation, development, monitoring and tracking of budgets of all the programs under the Federal Programs Department
    • Maintains and updates policy and procedural reference guides
    • Prepares, distributes and collects completed Time & Effort logs
    • Monitors, tracks and maintains sub requests for Federal Programs professional development
    • Collects, verifies, and processes timesheets for payroll
    • Performs other duties as assigned or required

      KNOWLEDGE AND SKILLS:
    • Knowledge of applicable Federal, state, county and city statutes, rules, policies and procedures
    • Knowledge of applicable Peoria Unified School District and departmental policies and procedures
    • Knowledge of principles of confidential files, records and database management
    • Knowledge of general office practices and procedures
    • Skill in reading, interpreting, understanding and applying relevant Federal, state, county and city statutes, rules, regulations, ordinances and codes and PUSD policies and procedures
    • Skill in verbal and written communications, business English, grammar and punctuation
    • Skill in maintaining office areas and equipment in clean professional manner
    • Skill in utilizing problem solving and customer service techniques to direct, inform or resolve issues for visitors and staff
    • Skill in establishing and maintaining effective working relations with co-workers, vendors, students, parents, the general public and others having business with the school district
    • Skill in operating a personal computer utilizing a variety of software applications

    MINIMUM QUALIFICATIONS: A high school diploma or GED AND two (2) years of relevant receptionist, clerical, customer service, office support or closely related experience; OR any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

    OTHER REQUIREMENTS:
    • Must be able to pass a fingerprint and background clearance check
    • May be required to work outside normal working hours
    • May be required to lift and/or carry heavy, bulky supplies, materials, equipment and other items weighing up to 35 pounds
    • May be required to obtain and maintain a valid Arizona driver’s license



    Attachment(s):


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