Job Description

    Liability and Facilities Coordinator JobID: 22085
  • Position Type:
    District Support

  • Date Posted:
    4/15/2025

  • Location:
    District Administration Center - Glendale, AZ

  • Closing Date:
    04/15/2025

    •   Additional Information:
    Position Title: Liability and Facilities Coordinator
    Department: Business Services, Operations and Resource
    Supervisor: Executive Director of Business Services
    Term of Employment: 12 months
    Salary Classification: 15

    Job Summary: Performs a variety of moderate to complex administrative support for the processing of liability claims in coordination with our Trust. In addition, coordinates the staffing and rental agreements for facility of District facilities.

    Essential Functions: as defined under the Americans with Disabilities Act, may include, but are not limited to, the following tasks, duties, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents in this class.

    ESSENTIAL DUTIES AND RESPONSIBILITIES generally include the following:
    • Collects and compiles information and reports relating to the liability loss exposures and claims experienced by the District.
    • Processes requisitions and monitors status of vendor purchase orders relating to liability claims.
    • Processes third-party warrants for reimbursement and closes claim file.
    • Maintains matrix of all liability losses.
    • Coordinates the student accident insurance programs.
    • Requests the issuance of certificates of insurance
    • Answer inquiries from employees, vendors and Trust representatives relating to facility rental or liability claims.
    • Processes invoices, receive and reconcile revenue for District facility rental.
    • Provide site training for scheduling software
    • Fosters relationships with community and other civic agencies to promote District facility usage.
    • Establish and maintain good rapport with school administration, employees and community.
    • Participates in the hiring, scheduling, payment and supervision of staff for civic center events.
    • Maintains information and publication of costs and procedures for District facility usage.
    • Distributes District vehicles checked out to District Administration Center staff.
    • Provides quarterly reports to Board for litigation updates.
    • Performs other duties as assigned or required.
    KNOWLEDGE AND SKILLS:
    • Knowledge of applicable Federal, state, county and city statutes, rules, regulations, ordinances and PUSD policies and procedures.
    • Knowledge of the principles of customer service, general office operations, business office management, and records and database management.
    • Knowledge of the principles of Business English, grammar, spelling and preparation of correspondence.
    • Knowledge of the principles of bookkeeping and accounting.
    • Skill in reading, interpreting, understanding and applying relevant Federal, state and PUSD rules, regulations, policies and procedures.
    • Skill in creating, preparing and managing a variety documents and reports for distribution.
    • Skill in assigning and reviewing the work of volunteers and assigned staff.
    • Skill in establishing and maintaining effective working relations with co-workers, vendors, students, parents, the general public and others having business with the school district.
    • Skill in operating a personal computer utilizing a variety of hardware, software applications and peripheral office equipment.
    MINIMUM QUALIFICATIONS: A High School Diploma or GED, AND two (2) years of experience in a professional office; OR any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

    OTHER REQUIREMENTS:
    • Must be able to pass a fingerprint and background clearance check
    • May be required to work outside normal working hours
    • May be required to possess and maintain a valid Arizona driver’s license


    Attachment(s):


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