Job Description

    Administrative Assistant to Director of Learning and Teaching JobID: 20710
  • Position Type:
    District Support/Secretary - 12-Months

  • Date Posted:
    5/9/2024

  • Location:
    District Administration Center - Glendale, AZ

  • Date Available:
    Immediately

  • Closing Date:
    Till Filled

  •   Additional Information:
    Position Title: Administrative Assistant to Director of Learning and Teaching
    Department: Academic Services
    Supervisor: Director of Learning and Teaching
    Term of Employment: 12 Months
    Salary Classification: 13

    Job Summary: Performs a variety of administrative and secretarial support functions for the Learning and Teaching Department.
    Essential Functions: as defined under the Americans with Disabilities Act, may include, but not limited to, the following tasks, duties, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents in this class.
    ESSENTIAL DUTIES AND RESPONSIBILITES generally include the following:
    • Performs a variety of clerical and secretarial functions as needed in the position to support the Learning and Teaching department, its programs, and the leadership team, including placing, screening, forwarding phone calls
    • Schedules a variety of meetings, conferences, interviews, in-services, workshops, and other activities
    • Arranges meeting sites and handle logistical requirements. Makes travel arrangements and bookings as needed
    • Prepares and organizes agendas, presentations, purchase orders, and informational packets for department sponsored events
    • Coordinates the Learning and Teaching department calendar
    • Maintains department’s portal and website for regular communication with both internal and external stakeholders
    • Coordinates a variety of ad hoc or special projects
    • Maintains, updates, and creates files, records, meeting notices, agendas, minutes for meetings subject to open meeting law
    • Maintains, updates, and creates files, records, meeting notices, agendas, minutes, time sheets, mileage reports, staffing records, school rosters, and databases for assigned programs or department
    • Responds to inquiries from staff, vendors, contractors, parents, students, and the community
    • Schedules employment interviews and conducts reference checks for department
    • Processes and monitors a variety of agreements, contraction and applications within the Learning and Teaching Department
    • Performs other duties as assigned or required
    KNOWLEDGE AND SKILLS:
    • Knowledge of applicable Federal, state, county and city statues, rules, policies and procedures
    • Knowledge of applicable Peoria Unified School District and departmental policies and procedures
    • Working knowledge of Microsoft Office with skills in word processing, spreadsheets, and data bases
    • Attention to detail, thoroughness and follow-through are critical
    • Courtesy and professionalism at all times
    • Skill in establishing and maintaining effective communications and working relationships with co-workers, former students, their parents or family members, vendors, the general public, and others having business with school district
    • Skill in operating a personal computer utilizing a variety of hardware, software applications and peripheral office equipment
    MINIMUM QUALIFICATIONS
    A High School Diploma or GED, AND two (2) years of administrative and secretarial experience in a professional office; OR and equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.
    OTHER REQUIREMENTS
    • Must be able to pass a fingerprint and background clearance check
    • Must be able to work outside of normal working hours
    • May be required to possess and maintain a valid Arizona driver's license
    • May be required to life and carry supplies and materials weighing up to 20 pounds


    Attachment(s):


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