CTE Administrative Assistant

Position Title: CTE Administrative Assistant

Supervisor: Director for CTE

Term of Employment: 12 months

Salary Classification: 13

Job Summary: Performs a variety of moderate administrative and secretarial support functions for the CTE department.

Essential Functions: as defined under the Americans with Disabilities Act, may include, but are not limited to, the following tasks, duties, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents in this class.

ESSENTIAL DUTIES AND RESPONSIBILITIES generally include the following:

• Performs a variety of clerical and secretarial functions as needed in the position to support the PUSD CTE Strategic Plan, its programs, and the leadership team, including placing, screening & forwarding telephone calls
• Schedules a variety of meetings, conferences, interviews, in-services, workshops, and other activities
• Arranges meeting sites and handles logistical requirements. Makes travel arrangements as needed
• Prepares agendas, presentations, and informational packets for the department
• Coordinates the CTE department calendar
• Maintains department’s portal, website, and social media for regular communication with both internal and external stakeholders
• Coordinates a variety of ad hoc or special projects
• Maintains, updates, and creates files, records, and databases for assigned programs or department
• Schedules employment interviews and conducts reference checks for department
• Maintains and edits timesheets for department
• Maintains, updates, and creates files, records, and databases for the CTE department, including, CTE advisory board members, CTE teacher certification, and CTE stipend tracking & inventory tracking
• Processes and monitors a variety of agreements, contraction and applications within the CTE dept.
• Performs other duties as assigned or required.

KNOWLEDGE AND SKILLS:

• Knowledge of applicable Federal, state, county and city statutes, rules, policies and procedures.
• Knowledge of applicable Peoria Unified School District and departmental policies and procedures.
• Working knowledge of Microsoft Office with skills in word processing, spreadsheets and data bases.
• Attention to detail, thoroughness and follow-through are critical.
• Courtesy and professionalism at all times.
• Skill in establishing and maintaining effective communications and working relationships with co-workers, former students, their parents or family members, vendors, the general public, and others having business with the school district.
• Skill in operating a personal computer utilizing a variety of hardware, software applications and peripheral office equipment.

MINIMUM QUALIFICATIONS:

A High School Diploma or GED, AND two (2) years of administrative and secretarial experience in a professional office; OR any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

OTHER REQUIREMENTS:

• Must be able to pass a fingerprint and background clearance check.
• Must be able to work outside normal working hours.
• May be required to possess and maintain a valid Arizona driver’s license.