Job Description

    Junior Buyer JobID: 20032
  • Position Type:
    District Support

  • Date Posted:

  • Location:
    District Administration Center - Glendale, AZ

  • Date Available:

  • Closing Date:

  •   Additional Information:
    Position Title: Junior Buyer
    Department: Purchasing
    Supervisor: Purchasing Manager

    Term of Employment: 12 Month
    Salary Classification: Exempt 1

    Job Summary: Assists in the administration of the purchasing/procurement process for the district by using available resources to provide the best customer service and ensure compliance with procurement code, Federal and State law, and district policy.

    Essential Functions: As defined under the Americans with Disabilities Act, may include, but are not limited to, the following tasks, duties, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents in this class.

    ESSENTIAL DUTIES AND RESPONSIBILITIES generally include the following:
    • Maintains vendor relationship, management, and communication.
    • Prepares request for competitive offers, which shall include request for quotations, invitations for bid, request for proposals.
    • Conducts public bid/proposal openings, competitive offer analysis, product evaluation, and product recommendations of award.
    • Evaluates supplies, equipment, and services utilized by a variety of schools and/or programs.
    • Provides support to staff, schools, departments, and instructional committees on the purchasing and procurement process.
    • Provides training for staff members.
    • Prepares reports for activities, purchases, contracts, and funds expended or committed.
    • Evaluation of contracts and vendor performance.
    • Assists in maintaining the purchasing calendar, timelines, and deadlines.
    • Reviews and revises processes, procedures, forms, records, and schedules to meet compliance.
    • Reviews and processes requisitions and purchase order revisions to ensure compliance.
    • Maintain district vendor and award databases, files, and records retention according to Arizona State Library, Archives & Records.
    • Verify that P-Card expenditures are compliant, and purchases are only made from vendors on contract.
    • Maintain and update the purchasing portal website.
    • Maintains a high level of ethical behavior and confidentiality.
    • Performs other duties and responsibilities as may be assigned for the purpose of ensuring the efficient and effective function of the department.

    • Knowledge of applicable Federal, State, County and City statutes, rules, regulations, ordinances, codes and PUSD policies and procedures.
    • Knowledge of the principles of basic procurement, quotations, and the formal solicitation process.
    • Skill in reading, interpreting, understanding, and applying relevant Federal, State, County and City statutes, rules, regulations, ordinances, and codes and PUSD policies and procedures.
    • Skill in drafting, circulating, evaluating, procuring, and preparing a variety of purchasing-related process and documents.
    • Skill in conducting public bid openings, analysis, and selections.
    • Ability to handle fast paced office and deal effectively and positively with vendors and district personnel.
    • Skill in establishing and maintaining effective working relations with co-workers, vendors, students, parents, and the general-public.
    • Skill in operating a personal computer utilizing a variety of software applications.

    MINIMUM QUALIFICATIONS: A high school diploma or GED AND 3 years verifiable Purchasing Department and computer experience, OR any equivalent combination of experience and education from which comparable knowledge, skills and abilities have been achieved.

    • Must be able to pass a fingerprint and background clearance check.
    • May be required to possess and maintain a valid Arizona driver’s license.
    • May be required to travel to perform work functions.
    • May be required to work outside normal working hours

Application Instructions

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